INFINITY DANCE EVENTS
 

Competition Rules, Policies & Participation Agreement
Applies to: All Infinity Dance Events competitions
 

1. General Terms & Conditions

1.1. By entering an Infinity Dance Events competition, entrants agree to comply with the published competition rules, policies and reasonable instructions of the organisers.

1.2. Infinity Dance Events welcomes both child and adult competitors.

1.3. Solo, duet, trio and quartet entries may be submitted independently by parents, legal guardians or adult competitors.

1.4. Group entries must be submitted by an authorised representative of the participating dance school.

1.5. The individual submitting an entry is responsible for ensuring all information supplied is accurate.

1.6. An individual submitting an entry involving other competitors must confirm that each competitor, or their parent or legal guardian where applicable, has authorised participation.

1.7. Infinity Dance Events reserves the right to amend competition timetables, running orders and arrangements where reasonably necessary.

1.8. Competitors must comply with the published age, section and eligibility rules.

1.9. Infinity Dance Events may refuse or withdraw participation where there is a legitimate safeguarding, safety, eligibility or serious conduct concern. Any applicable refund and statutory rights will be respected.
 

2. Participation and Liability Acknowledgement

2.1. Dance is a physical activity involving inherent risks, including falls, collisions, strains, sprains and other injuries.

2.2. All competitors, or their parents or legal guardians where applicable, must acknowledge these inherent risks before participating.

2.3. Competitors must not knowingly participate in activities that are unsuitable for their current physical condition.

2.4. Relevant injuries, medical conditions and participation restrictions should be disclosed confidentially before the event.

2.5. Teachers and choreographers are responsible for ensuring that routines are appropriately prepared and suitable for their dancers' abilities.

2.6. Infinity Dance Events will take reasonable steps to provide a safe competition environment.

2.7. Nothing in this agreement excludes or restricts liability for death or personal injury caused by negligence, fraud, or any other liability that cannot lawfully be excluded.

2.8. Infinity Dance Events is not responsible for loss of personal property unless the loss arises from circumstances for which it is legally responsible.
 

3. Safeguarding and Child Protection

3.1. The welfare and safety of children and vulnerable participants are a priority.

3.2. All children under 18 must have appropriate supervision arrangements throughout the event.

3.3. Parents, guardians, teachers and authorised chaperones must understand their respective supervision responsibilities.

3.4. Children must not be left unattended without appropriate arrangements being in place.

3.5. Access to backstage and changing areas will be restricted to authorised individuals.

3.6. Photography and filming are prohibited in changing rooms, toilets and other designated private areas.

3.7. Any safeguarding concern must be reported promptly to the designated Infinity Dance Events safeguarding lead.

3.8. Where a child is believed to be at immediate risk, appropriate emergency services or statutory safeguarding agencies will be contacted.

3.9. All participants and adults must comply with the competition's safeguarding procedures.
 

4. Photography and Videography

4.1. Infinity Dance Events operates a restricted photography and filming policy.

4.2. Photography and videography of performances by spectators, parents, competitors and teachers are prohibited unless expressly authorised by the organiser.

4.3. Official photographers and videographers appointed by Infinity Dance Events may operate at the competition.

4.4. All official media personnel must comply with the competition's safeguarding, privacy and professional conduct requirements.

4.5. The collection, storage, sale, sharing and publication of photographs and videos will be governed by the competition's Privacy and Media Policy.

4.6. Optional promotional use of identifiable images of children will be subject to appropriate parental or guardian permission and safeguarding restrictions.

4.7. Competitors or their representatives must notify the organiser of relevant photography restrictions before the event using the designated confidential procedure.

4.8. Infinity Dance Events may take reasonable action where unauthorised photography or filming occurs, including requesting that filming stops or requiring an individual to leave the venue.
 

5. Medical and Emergency Procedures

5.1. Competitors must provide relevant medical information necessary for safe participation and emergency arrangements.

5.2. Medical information will be accessed only by authorised persons where necessary and handled in accordance with applicable data protection requirements.

5.3. Parents or guardians remain responsible for providing accurate emergency contact information for children.

5.4. In an emergency, Infinity Dance Events may contact emergency services and provide relevant information to medical professionals.

5.5. Competitors, parents, guardians and teachers must follow reasonable safety instructions issued by event personnel.

5.6. Any injury occurring during the competition should be reported promptly to the event organiser.
 

6. Code of Conduct

6.1. All competitors, teachers, parents, guardians and spectators must behave respectfully towards others.

6.2. Bullying, harassment, intimidation, discrimination, threatening behaviour and verbal or physical abuse will not be tolerated.

6.3. Adjudicators must not be approached in an attempt to influence competition results.

6.4. Any concerns regarding adjudication must be raised through the official complaints procedure.

6.5. Competitors must respect the performance space, venue facilities and other participants.

6.6. Infinity Dance Events may take proportionate disciplinary action for serious or repeated misconduct, including removal from the event.
 

7. Backstage Supervision and BDS Chaperones

7.1. Infinity Dance Events will have BDS chaperones positioned at the side of the stage and within the designated waiting area to assist with the safe and organised running of the competition.

7.2. BDS chaperones will help supervise and coordinate competitors in these designated areas, ensuring dancers are ready for their performances and can move safely to and from the stage.

7.3. Parents, guardians and teachers remain responsible for ensuring children are appropriately supervised outside the designated chaperoned areas.

7.4. Competitors must follow all reasonable instructions given by BDS chaperones and authorised Infinity Dance Events staff.

7.5. Access to the stage wings, waiting areas and other restricted backstage spaces will be limited to authorised individuals.

7.6. Children must not leave designated waiting areas without informing an authorised chaperone or member of staff.

7.7. BDS chaperones will assist with the safe movement of competitors between the waiting area and stage but will not automatically assume responsibility for children throughout the entire event.

7.8. All chaperones and backstage personnel must comply with Infinity Dance Events' safeguarding policies and applicable child performance licensing requirements.
 

8. Acrobatics, Lifts and Safety

8.1. All acrobatic movements, lifts and tricks must be appropriate for the competitors' training, experience and physical abilities.

8.2. Teachers and choreographers must ensure that competitors have been adequately prepared to perform their routines safely.

8.3. Dangerous or unsuitable props and equipment may be prohibited.

8.4. Competitors must comply with any published restrictions concerning acrobatics, lifts, props and performance surfaces.

8.5. Infinity Dance Events reserves the right to stop a performance where there is a reasonable concern about immediate safety.
 

9. Entry Fees, Withdrawals and Refunds

9.1. All competition entries must be submitted through the official Infinity Dance Events entry system.

9.2. Full payment is required at the time of entry. Entries will not be confirmed until payment has been successfully received.

9.3. All entry fees are non-refundable once an entry has been submitted and payment completed, except where a refund is required by applicable consumer law or expressly provided for in these terms.

9.4. No refunds will ordinarily be issued for voluntary withdrawals, illness, injury, scheduling conflicts, holidays or changes in personal circumstances.

9.5. Entries cannot be transferred to another competitor or event without prior written approval from Infinity Dance Events.

9.6. If Infinity Dance Events cancels an event, affected entrants will be entitled to a refund in accordance with their statutory rights.

9.7. Where an event is postponed or materially changed, Infinity Dance Events will communicate the available options to affected entrants and honour applicable consumer rights.

9.8. Entrants are responsible for checking all entry details before submitting payment.

9.9. Infinity Dance Events reserves the right to reject entries that do not comply with published competition rules. Any refund due will be assessed in accordance with the circumstances and applicable law.

 

10. Music Submission Policy

10.1. All performance music must be uploaded through the Infinity Dance Events online entry system at the time of entry.

10.2. Entries must include the correct music file for each performance.

10.3. Music must be submitted in an accepted digital format, as specified by the entry system.

10.4. Entrants are responsible for ensuring that uploaded music is the correct version, complete, clearly audible and suitable for the performance.

10.5. Music must comply with the published time limits for the relevant competition section.

10.6. Infinity Dance Events will not be responsible for errors contained within music files supplied by entrants.

10.7. Where an incorrect or corrupted music file has been submitted, entrants must contact Infinity Dance Events as soon as possible. Replacement files may be accepted at the organiser's discretion.

10.8. Infinity Dance Events recommends that all competitors or their representatives bring a backup copy of their performance music on a suitable device.

10.9. Music containing inappropriate or discriminatory content may be refused where it breaches the competition's published content standards.

10.10. Infinity Dance Events reserves the right to stop a performance where the submitted music breaches competition rules or creates a safety concern.

10.11. Entrants must ensure they are entitled to supply their music for use at the event. Infinity Dance Events will be responsible for checking and arranging any music licences required of the event organiser.

 

11. Data Protection

11.1. Infinity Dance Events will process personal information for legitimate competition administration and related purposes in accordance with applicable UK data protection law.

11.2. Information may include competitor names, dates of birth, dance school details, contact information, performance entries and competition results.

11.3. Medical information and safeguarding information will receive additional protection.

11.4. The competition's separate Privacy Notice will explain the purposes and lawful bases for processing, data recipients, retention periods and individual rights.

11.5. Personal information will not be used for unrelated marketing without an appropriate lawful basis.

​

12. Props and Stage Equipment Policy

12.1. Limited Use of Props: Props should be kept to a minimum and must be appropriate for the performance. Infinity Dance Events encourages competitors to focus on their dancing rather than elaborate scenery or excessive props.

12.2. Maximum Height: All props must be no taller than 1.5 metres (approximately 5 feet) when fully assembled or in use. Any exceptions must receive written approval from Infinity Dance Events before the competition.

12.3. Size and Weight: Props must be lightweight, stable and manageable. Large, heavy or excessively bulky props will not be permitted.

12.4. Setting Up and Removal: All props must be positioned and removed quickly and efficiently without causing unnecessary delays to the competition. A maximum of 30 seconds will be permitted for setting up and 30 seconds for removal, unless otherwise authorised by Infinity Dance Events.

12.5. Responsibility: Competitors, parents and teachers are responsible for transporting, assembling, positioning and removing their own props, subject to the organiser's backstage access and safety procedures.

12.6. Safety: All props must be safe, secure and suitable for use on a performance stage. Props must not cause damage to the stage floor or create a risk to performers, staff or spectators.

12.7. Prohibited Items: The following are strictly prohibited:

• Naked flames, candles, fireworks or pyrotechnics.

• Water, liquids, powders, glitter or confetti.

• Sharp objects, glass or breakable materials.

• Smoke machines or hazardous substances.

• Any item that could damage the stage or create a slipping or tripping hazard.

12.8. Storage: Props must be stored only in designated areas and must not obstruct entrances, exits, corridors or emergency access routes.

12.9. Approval: Infinity Dance Events reserves the right to refuse any prop considered unsafe, excessively large, inappropriate or disruptive to the competition.

12.10. Failure to Comply: Competitors may be required to perform without a prop that does not meet these requirements. Where a prop creates an immediate safety risk, the performance may be delayed or stopped.

12.11. Declaration of Props: All props must be declared during the online entry process. Infinity Dance Events reserves the right to request further information regarding the size, weight or nature of any prop before granting approval.